In your composing email, place the cursor where you will insert the image inline, and click Insert Pictures. In the Insert Picture dialog box, please open the folder containing the image you will insert inline, select the image, and click the Insert button. See screenshot: 3. Now the selected image is inserted inline and displayed as normal. Attach a file or picture from your computer in Outlook.com Reply, Forward or create a new email message or calendar event. Select Attach then Browse this computer. Choose the file you want to attach and select Open.

So you say you have a photos or other image you want to add to an email? Inserting an image into an email depends on the email program you are using. It is slightly different for each program but you can find the basic menu options to use to insert the picture through most programs.

Note: If you are using Gmail you cannot insert a .gif picture directly into a message but you can insert a .jpg or .png into an email message. The only way to add a gif to Gmail is to either attach it or put it as a picture in your Signature.How do I insert a picture into an email message?

For many free email programs like Gmail and Yahoo there is not a menu you can use to insert a picture directly into an email message. You have to attach the picture to the email instead.

How to Attach a picture to an email message:

1. Create a new email by clicking Compose Mail or something similar depending on your program.
2. Click Attach File.
3. Locate the file stored on your computer and click on it.
4. Click Open.
5. Wait until the file is loaded. You should see an indicator showing you that the file is attached.
6. Now you can create your email and the picture or other file will be sent along with your message.

How to add a picture or graphic into an Outlook email message:

1. Create a new email message.
2. Click the Insert menu at the top of the screen.
3. Click Picture.
4. Locate the picture from your computer by clicking the Browse button.
5. Click on the filename of the picture.
6. Click Open.
7. Click OK.

Inserting a picture or other image directly into an email will only work if the email is setup for HTML format. It will not work if you are using Plain Text.

To check the Format click the Format menu and then see what the checkmark is next to – HTML or Plain Text.

There are a lot of fresh faces around UCOP these days, as more and more people add their photos to their Outlook email.

By default, Outlook puts a circle with your initials in it at the top of emails you send. If you’d like to have your photo appear in that spot instead, here’s how to do it:

1. Choose a headshot photo that will clearly show your face when reduced to a small, square thumbnail size. If needed, crop your photo to fit that format before uploading it. (Tip: You can preview how a photo will look in this format by sizing it to 96 pixels wide by 96 pixels high.)
2. Go to the Outlook Web App (OWA) site: https://owa.ucop.edu
3. Log in with your OP system user name (usually this is your first initial and last name) and your password.
4. After logging in, click on the icon of the person in the top right corner.
5. Click on “Change” and then click on “Upload photo.”
6. Browse to the photo you want to use on your computer and click “Open.”
7. Click “Save.”

How To Add Photo To Outlook Email Profile

The icon in the top corner should change immediately to your photo, but it may take up to a day to show up in the UCOP Outlook directory.

Follow this same process if you ever want to change to a different photo. Keep in mind that whatever photo you use will be seen by many people, both inside and possibly outside UCOP, including if your email is forwarded by someone. Therefore, using a business-appropriate image is important.

Download a PDF of these instructions.

How To Add Photo To Outlook Email 2013

Questions? Contact the IT Service Desk.